Document Management
Benefits and Features of Document Management Software
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Capture documents from virtually any input device in any location
- Centralized storage accessible from widely distributed locations
- Easily import/save documents from applications and file systems
- Automated indexing—advanced OCR, barcodes, Regex pattern matching, formatting
- Embedded browser-based high volume scanning
- Smart text extraction and evaluation of data from content
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Easily create and edit content driven workflows using a drag and drop technology
- Create custom rules to process and route content for approval
- Distribute items automatically based on business conditions
- Receive real-time notification of workflow alerts and information
- Monitor progress through the workflow dashboard
- Complement existing business applications and technologies
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Track document versions through multiple revisions
- Work collaboratively with multiple editors
- Audit trail for all revisions—editors, order of changes and record of saved versions
- Assign user access and document “states” for secure editing
- Store unlimited number of revisions
- Latest version clearly identifiable
- Create historical record of changes made with comments
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Retrieval has never been easier with powerful context searching
- Automatically perform the most commonly used searches (text, field, annotation and name) from a Google-style toolbar
- Use simplified auto-complete or structured Boolean search
- Search the contents of the entire repository in seconds
- Using “Fuzzy” searches easily locate documents that sound similar
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Cloud-based content driven process automation and collaboration provides secure and reliable service
- Easily access and update information wherever you are, rather than having to run back to the office
- Deploy on-premises if needed for even greater flexibility—same great software
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Workflow-enable your smartphones, tablets, and notebooks
- Instantly access key information
- Participate in content workflows
- Extend collaboration to users on-the-go
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Granular permission settings in documents, inboxes, folders, workflows, and retention policies meet or exceed compliance requirements
- Grant access to documents based on user permissions
- Organize all enterprise information in a secure, central repository
- Utilize Audit Trails to meet compliance requirements
- Protect your data with secure encryption
- Deliver a Single Sign On experience through Active Directory/LDAP integration
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Easily apply and automatically enforce document retention policies
- Set document disposition to auto-destroy or place in review folder
- Easily and instantly apply document freezes when necessary
- Save time while easily complying with legal or organizational retention requirements
Reach your full business potential with DocStar™ Content and Process Automation.
Resources
Document Management Software ROI: The Case for Electronic Document Management
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5 Key Factors for Enterprise Technology Buying Decisions
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Crescent Crown Distributing
DocStar AP Automation Helps Beverage Distributor Increase Efficiency and Reduce Costs Overview: Location—Mesa, Arizona Industry—Beverage Distribution Number of Employees—1,500 Website—www.crescentcrown.com Challenges: Thousands of invoices across locations led to delayed approval process, missing documents, and late payments Lack of integration with Microsoft® Dynamics GP created duplicate data entry and difficulty finding documents later Solution: DocStar® Enterprise…